Monday, December 15, 2008

Export Microsoft Project Tasks to SharePoint

We covered importing tasks from SharePoint in to Microsoft Project. Now it's time to go the other way, as any flexible solution should-- exporting your tasks from Microsoft Project to SharePoint.

There are many benefits to this of course, from a high level benefit like keeping everyone on the same project page to a low level benefit like creating schedules in MS Project because it can simply be done faster than creating tasks in SharePoint. TeamDirection, and most likely Microsoft, thinks those desktop apps are still good for something!

In truth, sharing, importing and exporting are variations on a theme-- how best to 1) create and manage a schedule and 2) inform the team and solicit feedback. IntelliGantt's goal is to make it as easy as possible to move tasks to and from desktop products and collaborative products. In this case, with our IntelliGantt Add In, between Microsoft Project and SharePoint.

MS Project does at least one million great things-- but its not so good at being collaborative. SharePoint is an excellent collaborative environment-- but its not so good at creating project schedules.

One of our customers is a hospital that uses SharePoint extensively for exactly the right reasons. They want a common, known area for groups to view their important items of the day. They want individuals to be able to update those items and everyone to see the results.

The issue they were running in to was they needed a full time administrative assistant to merge the changes from MS Project and SharePoint together and keep the mpp file and the task list in sync. To do this would sometimes take up to one week!

With IntelliGantt, we brought it down to one click that the project manager could do on their own. The result was the administrative assistant's time was freed up, the project manager was empowered and the staff was confident that what they were seeing was up-to-date and that their changes were being captured.

We'd be happy to help your team too with our IntelliGantt Add In for Microsoft Project.

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